Tracking Instagram as a source in Listening

This article explains some considerations to keep in mind when you include Instagram as a source in Listening in Sprout Social.

Topics Must Include Hashtags

You need to include specific hashtags when building a Topic to gather data from Instagram.

In the example below, keywords like “contest”, “giveaway” and “free shipping” will be used to search other networks while “#content”,“#giveaway”, and “#freeshipping” will be used to search Instagram as well as other networks.

Additional Guidelines and Limitations

Instagram limits the amount of data applications like Sprout can collect. These limitations include:

• Tracking limited to 30 hashtags per Business Profile over a rolling 7 day window across all tools. The same hashtag can be used in multiple places, but only 30 unique hashtags can be tracked.
• No historical data can be collected from Instagram, including the previously available 3 day backfill.
• Sprout customers must have an Instagram Business Profile attached to their Sprout account in order to track Listening data from Instagram.
• Anytime an Instagram or Facebook token expires, data collection will stop.
• Some accounts may see limited engagement on collected posts or see a reduced volume of posts compared to pre-December 11 dates.
• Demographic data including user-name, age, gender, and location is no longer available for Instagram posts in Social Listening.
• Instagram no longer provides third party apps, like Sprout Social, the time when a post was created. Sprout infers when a post was created based on when we collect it from Instagram; therefore, the timestamp in Sprout maybe be off from what Instagram reports natively.

Social Listening and Instagram FAQs

I am creating a new Topic and do not have any more available hashtags to track. What can I do?

You will still be able to create the topic; unfortunately, we cannot collect any Instagram data until you free up some slots. Keep in mind, we will collect all Hashtag data on other networks.

In order to free up more hashtags, you need to do one of the following:

• Delete or Archive a Topic containing Instagram Hashtags.
• Remove hashtags from an existing Topic. You’ll need to ensure that the hashtag you removed is not tracked in another Topic. If it is, it will not count as being removed.
• Remove Instagram as a source for a Topic that contains hashtags.
• Connect an additional Instagram profile. Instagram provides 30 hashtags per profile.

A hashtag slot takes 7 days to become available again. Sprout automatically starts tracking the hashtag that couldn’t be previously tracked as soon as a slot opens up.

If you still do not see Instagram messages after 7 days of freeing up slots, please reach out to Sprout Support for assistance.

I am creating a new Topic but need to track more Hashtags on Instagram than I have available. What are my options?

You will still be able to create the Topic; unfortunately, we will only collect Instagram data for some of the hashtags. We will collect all data on other networks.

As an example, imagine you are creating a new Topic that requires we track two new Instagram Hashtags, but your account only has one Instagram Hashtag slot available. We’ll begin tracking the first Instagram Hashtag in the query, and we’ll queue up the second one.

This will put your new Topic into a state where partial data is being collected. This will be viewable in the Insights view and within the Listening Home on the Topic tile.

My Topic is collecting partial Instagram data. How do I get all of the data?

In order to collect all target data, you will need to do one of the following:

• Delete or Archive a Topic containing Instagram Hashtags.
• Remove hashtags from an existing Topic. Make sure that the hashtag you removed is not also tracked in another Topic. If it is, it will not be completely removed.
• Remove Instagram as a source for a Topic that contains hashtags.

A hashtag slot takes 7 days to become available again. Sprout automatically starts tracking the hashtag that couldn’t be previously tracked as soon as a slot opens up.

If your Topic continues to collect partial Instagram data after waiting 7 days, please reach out to Sprout Support for assistance.

The count of my used Instagram Hashtags is more than the number of hashtags in my Topics. What can I do?

The limit of 30 hashtags is tracked via your Business Profile, if you’re tracking additional Instagram Hashtags in Sprout using a tool like Brand Keywords or in other apps outside of Sprout you may be running into your limit.

You can find out if any apps other than Sprout have access to your Instagram account via Instagram desktop. Navigate to  >  > Apps and Websites. Any apps connected on this page can potentially track Hashtags from your Instagram account. Select the Remove button to disconnect any unwanted apps. 

My Instagram Business Profile authentication expired, what happens now?

If your authentication expires, we won’t be able to collect any more Instagram data until you authenticate the profile again. Read this how-to to learn more about reconnecting your profile.